Invoicing and accounting
From document to a traceable accounting and tax process
FactuFlow treats an invoice as part of a wider process: capture, validation, assisted accounting and tax integration.
Product in active evolutionDocument, data and entry remain connected
Validation before posting
Decoupled tax connectors
The challenge
The difficulty lies in the decisions
Digitising an invoice does not end when a PDF has been read. The process must validate supplier, lines, taxes and totals, suggest accounting treatment, manage exceptions and maintain a consistent base for tax obligations.
Document validity
Check identity, numbering, dates, taxable amounts, taxes and total consistency.
Accounting treatment
Suggest accounts, dimensions and entries while keeping origin and exceptions visible.
Approval flow
Route each document by amount, supplier, cost centre or incident.
Tax destination
Prepare interfaces for VERI*FACTU, e-invoicing and files supporting Spanish Tax Agency returns.
The solution
Architecture and rules serving the process
Capture and interpretation
Documents from different channels become structured information without losing the original.
Validation and assisted accounting
Rules and AI suggest treatment and expose discrepancies so people focus on exceptions.
Tax integration as a capability
VERI*FACTU and e-invoicing use connectors and contracts that can evolve without rebuilding the complete flow.
Tax-ready data
The same traceability that supports accounting can generate ledgers and supporting files from validated information.
End-to-end flow
01 · Document
Email, PDF or structured format
02 · Data
Extraction and normalisation
03 · Control
Rules, approval and exceptions
04 · Accounting
Proposal, review and posting
05 · Tax
Connectors and filing support
Operational value
What changes in practice
Less manual transcription without giving up control.
One flow for validation, approval and accounting treatment.
Traceability from invoice to final record.
An architecture ready for changing tax obligations and exchange formats.
An anonymised case: the engineering and process are explained without revealing confidential data or attributing unpublished client metrics.
Explore FactuFlow